Job Opportunity: Tour Coordinator

We are looking for an exceptional and experienced individual to become a core member of our office team.

The Tour Coordinator is responsible for booking and coordinating performances and workshops to churches, schools, theatres and other venues. This will involve advertising our work, securing bookings, completing bookings administration, organising travel logistics and liaising with the Company and Education Manager to ensure all touring runs smoothly.

This is a fantastic opportunity for someone with excellent communication and organisational skills to join a small but dedicated office team, working for a very well-established organisation with a large output.

We are actively seeking to build a diverse working culture that is reflective of the society we live and work in, so we encourage applications from under-represented communities and groups. 

Responsibilities

  • Responsible for booking Company tours and workshops, including putting together content and publicity, circulating to existing networks, advertising, creating e-mailouts, responding to enquiries and booking dates
  • Identify new opportunities for the Company for where we can deliver performances and workshops, then convert these to bookings.
  • Maintain and grow relationships with existing partners and maintain the contacts database
  • Prepare contracts and itineraries for bookings
  • Organise and coordinate all dancer logistics, such as travel, accommodation and per diems
  • Work with the Company Manager to put together full tour plans for the dancers, ensuring that all contractual agreements with the dancers are adhered to
  • Hand over all relevant information to a lead dancer ahead of bookings, making sure they have every piece of information they need
  • Collate all dancer expenses and calculate travel expenses for venues following bookings
  • Follow-up with venues to collect feedback and monitor impact of the Company’s work
  • Be the main point of contact for venues from start to finish, ensuring that all information is passed on to the appropriate person within the Company
  • Attend staff meetings and feed bookings knowledge into longer-term company planning
  • Attend some events and performances for networking purposes, to build new contacts, and to follow up with potential leads afterwards

The Deadline for applying to this post is Monday 25th July 2022.

Please view the Job Pack for the full details and how to apply.

Springs Dance Company is a Company Limited by Guarantee Registered in England & Wales, No. 6371136.  Registered Charity No. 1136487.
Registered office address: Whitehill Business Services, 3C Hopewell House, Whitehill Ind Estate, Whitehill Lane, Royal Wootton Bassett SN4 7DB